Local 985 Field for Exhibition Infomration

SIRIS Members (Librarians and Archivests) have joinly decided on the following local MARC field defination to cataloging items that are on Exhibition. This information will be extracted from Marc records in Horizon and will be formated to follow EDAN data model. The reformated data will be used for disaplay in collections Search Center. July 2012.



985 <currently on exhibit> repeatable

1st indicator: 0 = no, not currently on display (option to change the indicator or just delete the entire field when the exhibition is closed)
1 = yes, currently on display to the public

2nd indicator: blank = undefined

$3 <materials specified – part of the described materials to which the field applies>
$a <exhibition title, with dates as appropriate>
$b <exhibition type – a controlled list>

  • Online exhibition
  • Smithsonian exhibition
  • Traveling exhibition
  • Loan
  • Other

$c <SI building name or other institution name if item is on loan for exhibition elsewhere>
$d <SI building code for map plotting, if applicable>

name=National Museum of African American History and Culture

name=National Museum of African Art

name=National Air and Space Museum

name=National Air and Space Museum Steven F. Udvar-Hazy Center

name=Smithsonian American Art Museum

name=National Museum of American History

name=National Museum of the American Indian
exhibition_building:NMAI DC

name=National Museum of the American Indian George Gustav Heye Center
exhibition_building:NMAI NY

name=Anacostia Community Museum

name=Arts and Industries Building

name=Cooper-Hewitt, National Design Museum

name=Freer Gallery of Art

name=Hirshhorn Museum and Sculpture Garden

name=National Zoo

name=Natural History Museum

name=National Portrait Gallery

name=National Postal Museum

name=Renwick Gallery of the Smithsonian American Art Museum

name=Arthur M. Sackler Gallery

name=Smithsonian Castle

name=Ripley Center International Gallery

$e <room>
$f <display unit>
$g <external link type a controlled list> repeatable

  • exhibit website
  • audio
  • video
  • image

$u <URL> repeatable
$z <note field, if appropriate> repeatable

See maps for Items on Exhibition

Collection online display will inlcue the following subfiels and display labels:

On View: $a
Exhibition Information: $b,$c, $e, $f, $z.



Examples for consideration:
(The following on a record for a serial, one issue of which is on exhibit)

985 1_ $3 Special no. 1912 $a Seeing Gertrude Stein, Oct. 14, 2011-Jan. 22, 2012 $b Smithsonian exhibition $c National Portrait Gallery, Donald W. Reynolds Center $d NPG $e second floor $g exhibit website $u http://www.npg.si.edu/exhibit/stein/index.html

(Page from a rare book in an online exhibition)
985 1_ $3 Title page $a Chasing Venus: Observing the Transits of Venus, 1631-2004 $b Online exhibition $g image $u http://www.sil.si.edu/Exhibitions/chasing-venus/cf/venus_enlarge.cfm?id_image=294 $g exhibit website $u http://www.sil.si.edu/Exhibitions/chasing-venus/index.htm

(On a record for a collection; presuming the exhibition does not have a special title – example provided by Karen Weiss)
985 1_ $3 Photograph of Artists at party at Yasuo Kuniyoshi’s home, Brooklyn, ca. 1921 $a Currently on exhibit, July 1-Sept. 31, 2011 $b Smithsonian exhibition $c Donald R. Reynolds Center for American Art and Portraiture $d SAAM $e Lawrence A. Fleischman Gallery

(Volume of Diderot on loan for exhibition outside of the Smithsonian)
985 1_ $3 t. 7 $a From Craft to Profession, July 11-Oct. 7, 1911 $b Loan $c National Library of Medicine, Building 38 on the NIH Campus, Bethesda, Md. $e History of Medicine Reading Room


Smithsonian Institution - Collections Search Center