Overview of the Collection
Smithsonian Institution Archives,
Washington, D.C.,
osiaref@si.edu
Smithsonian Institution. Archives. Office of the Director
SI Records
SIA Files
1994-2005
4 cu. ft. (4 record storage boxes)
Accession 05-088
English
Prefered Citation
Smithsonian Institution Archives, Accession 05-088, Smithsonian Institution, Archives, Office of the Director, SIA Files
Descriptive Entry
This accession consists of records documenting the Smithsonian Institution Archives divisions and projects and were created and maintained by Ethel W. Hedlin, Director,
1994-2005. Materials include division and committee reports, support documents, correspondence, documents relating to the electronic projects prior to the establishment of
the Electronic Records Program, and information technology files (including the Electronic Records Program).
Index Terms
This record series is indexed under the following controlled access subject terms.
Name
Hedlin, Ethel W.
Subject
Museum archives
Electronic records
Archivists
Physical Characteristics of Materials in the Collection
Manuscripts
Box 1
Box 1 of 4
Technical Services Division
Box 1 of 4
Technical Services Division: Electronic Records Planning - Barry, 2002
Box 1 of 4
Technical Services Division: SIA Technology Planning
Box 1 of 4
Records Management: General
Box 1 of 4
Archives Division: General
Box 1 of 4
Archives Division: NMAI
Box 1 of 4
Archives Division: NMAI - Josephson
Box 1 of 4
Collections Management: Correspondence
Box 1 of 4
Collections Management: Correspondence - Vaux, Mary
Box 1 of 4
Collections Management: Photograph Standards, 2002
Box 1 of 4
Administration: Meetings, 2001
Box 1 of 4
Institutional History Division: General
Box 1 of 4
Institutional History Division: Lecture Series (RIP)
Box 1 of 4
Institutional History Division: Office of Imaging, Printing and Photographic Services/SIA Digitization
Box 1 of 4
Institutional History Division: Oral History Program
Box 1 of 4
Institutional History Division: Rhees, 8/2000 to
Box 1 of 4
Institutional History Division: Rhees (Hatton Effort)
Box 1 of 4
Institutional History Division: Rhees II
Box 1 of 4
Institutional History Division: Rhees Follow-On
Box 1 of 4
Institutional History Division: Rhees Log, 9/5/2000
Box 1 of 4
Institutional History Division: Rhees - SI Documents Online
Box 1 of 4
Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 12/5/2000
Box 1 of 4
Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 3/8/2001
Box 1 of 4
Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 6/5/2001
Box 1 of 4
Institutional History Division: Rhees, Smithsonian Documents Online Advisory Committee, 9/4/2001
Box 1 of 4
Joseph Henry Papers: General
Box 1 of 4
Joseph Henry Papers: MOU
Box 1 of 4
Joseph Henry Papers: Seitz, Fred
Box 1 of 4
Joseph Henry Papers: Information
Box 1 of 4
Joseph Henry Papers: Planning
Box 1 of 4
Joseph Henry Papers: Administration
Box 1 of 4
Joseph Henry Papers: Information Planning
Box 1 of 4
Joseph Henry Papers: Reviews
Box 1 of 4
Joseph Henry Papers: Proclamation
Box 1 of 4
Joseph Henry Papers: SI Press
Box 1 of 4
Joseph Henry Papers: Program
Box 1 of 4
National Collections Program: Collection Highlights
Box 1 of 4
National Collections Program: Collection Highlights, 2000
Box 1 of 4
National Collections Program: Collections Management - Deaccessions
Box 1 of 4
National Collections Program: Collections Management - General
Box 1 of 4
National Collections Program: Collections Management - Implementation Manual (Draft)
Box 1 of 4
National Collections Program: Collections Management - Loan Policies/Fees
Box 1 of 4
National Collections Program: Collections Management - Procedures
Box 1 of 4
National Collections Program: Collections Management - Roles (Data Content Committee)
Box 1 of 4
National Collections Program: Collections Management - Transactions Terms (Data Content Committee)
Box 1 of 4
National Collections Program: Collections Management Policy - Assessment, 1999
Box 1 of 4
National Collections Program: Collections Management Policy - Regents
Box 1 of 4
National Collections Program: Collections Management Policy - Revision
Box 1 of 4
National Collections Program: Collections Management Assessment, 2001
Box 1 of 4
National Collections Program: Collections Management Assessment, 2002
Box 1 of 4
National Collections Program: Collections Management Risk Assessments
Box 1 of 4
National Collections Program: Collections Statistics - General
Box 1 of 4
National Collections Program: Correspondence
Box 1 of 4
National Collections Program: Deaccession Report
Box 1 of 4
National Collections Program: Collections Statistics - Art Loss Register
Box 1 of 4
National Collections Program: Collections Statistics - Decline in Donations
Box 1 of 4
National Collections Program: Financial Accounting Standards Board (FASB)
Box 1 of 4
National Collections Program: General
Box 1 of 4
National Collections Program: Inspector General, 2001
Box 1 of 4
National Collections Program: Inspector General Report, May 2000
Box 1 of 4
National Collections Program: Policies & Procedures - SD600 Revision #3
Box 1 of 4
National Collections Program: Survey, 2001/2002
Box 1 of 4
National Collections Program: Financial Matters
Box 1 of 4
National Collections Program: Smithsonian Annals
Box 1 of 4
OPA Collections Study
Box 1 of 4
National Collections Program - Related, 2002-2004
Box 1 of 4
National Collections Program - Related
Box 1 of 4
National Collections Program: 2005 Work Plan
Box 1 of 4
National Collections Program: Castle, 2004
Box 2
Box 2 of 4
SIA Disaster Planning, Prevention and Recovery Manual
Box 2 of 4
SIA Preservation Planning, 1997 (2 folders)
Box 2 of 4
SIA Records Management Team, Policies and Procedures Manual, 1999
Box 2 of 4
File Plan: HAI, 2001
Box 2 of 4
File Plan: General
Box 2 of 4
File Plan: 1998
Box 2 of 4
Report on the Office of Smithsonian Institution Archives, October 1994
Box 2 of 4
Jameson Report
Box 2 of 4
2002 Survey Transparencies
Box 2 of 4
Employee Perspective Survey, 2002 (Questar)
Box 2 of 4
SIA Goals/Accomplishments
Box 2 of 4
SIA Performance, October 2003 Reports
Box 2 of 4
Administration: SIA Goals
Box 2 of 4
Central Files: Visitors, 2000 (Accession 05-227)
Box 2 of 4
SI Programs: General SI - Partnerships/Affiliations: Museum of American Financial History
Box 2 of 4
SIA Programs: General
Box 2 of 4
SIA Programs: SIRIS
Box 2 of 4
Smithsonian Science SIA Materials - to Paula DePriest
Box 2 of 4
SI History - Related
Box 2 of 4
Bolographic Plates
Box 2 of 4
Smithsonian National Board (SNB) Tour, January 28, 2005
Box 2 of 4
Functional Analysis Team Meetings - General & Leader Level (Accession 05-151)
Box 2 of 4
Automation Report - "Original," 1997 (Accession 05-151)
Box 2 of 4
Information Technology: Collection Management System (CMS) - Database Information, Schwartz Report
Box 2 of 4
Information Technology: Electronic Records
Box 2 of 4
Information Technology: Electronic Records Program - Electronic Records Survey Information Technology: Electronic Records Program - Technical Reference Model
Box 2 of 4
Information Technology Baseline, 2002
Box 2 of 4
HWISW Survey, SIA, 1/2001
Box 2 of 4
2004 Information Technology Planning for 2006
Box 2 of 4
Barry Consultancy
Box 2 of 4
Minnesota Historical Society (MHS) XML & Metadata Workshop
Box 2 of 4
Metadata for Information Resources
Box 2 of 4
XML for Information Management
Box 2 of 4
Dollar Report, 7/28/2004
Box 2 of 4
Charles Dollar (C$)
Box 2 of 4
Electronic Records Program Reports, Policies
Box 2 of 4
Electronic Records Program
Box 2 of 4
Electronic Records: Hedlin's Groupwise and Electronic File Records (Accession 05-227)
Box 2 of 4
Website Accessioning II
Box 2 of 4
Website Accessioning
Box 2 of 4
Archival Preservation of Web Resources, Digital Quality Assurance Tools: Technical Evaluation and Recommendations, Dollar Consulting, 2002
Box 2 of 4
Emergency Response Team (ERT) Memos
Box 2 of 4
Facilities - Emergency
Box 2 of 4
SIA Response to 2004 Heritage Health Index
Box 2 of 4
Item of Increase, 401 - Conservator
Box 2 of 4
SCMRE/SCAC - General
Box 2 of 4
SCAC
Box 2 of 4
Nitrate Relocation to Ohio
Box 2 of 4
Personnel: Staff Recognitions (Hoorays)
Box 2 of 4
Policies: Smithsonian Directives - SD600, Draft, July 17, 1998
Box 2 of 4
Policies: Smithsonian Directives - SD600, Final, 10/26/2001
Box 3
Box 3 of 4
Policies: Smithsonian Directives - SD600, 2001
Box 3 of 4
Policies: Smithsonian Directives - SD600, October 2000
Box 3 of 4
SIA Smithsonian Directives
Box 3 of 4
SIA Collections Management Policy, Draft, 5/2001
Box 3 of 4
SD501, Draft
Box 3 of 4
Smithsonian Information Technology Planning, FY2003-FY2008
Box 3 of 4
Information Technology: Plans & Planning - Information Technology Baseline: FY2006 (Accession 05-227)
Box 3 of 4
Information Technology, Information Systems
Box 3 of 4
Information Technology: Collection Management System (CMS) - Database Information: Access Database
Box 3 of 4
Information Technology: Collection Management System (CMS) - Database Information: Automation Committee, Scott Schwartz
Box 3 of 4
Information Technology: Collection Management System (CMS) - Database Information: Schwartz Report (2 folders)
Box 3 of 4
Information Technology: Collection Management System (CMS) - CMS Manual
Box 3 of 4
Information Technology: Collection Management System (CMS) - Development of Preservation and Arrangement & Description Modules
Box 3 of 4
Information Technology: Computer - Security: General
Box 3 of 4
Information Technology: Computer - Security: Office of Information Technology
Box 3 of 4
Information Technology: Computer - Equipment Maintenance: Computer Equipment
Box 3 of 4
Information Technology: Databases - Administration & Development: Automated Systems
Box 3 of 4
Information Technology: Databases - Automation Systems Analysis
Box 3 of 4
Information Technology: Databases - GENCAT
Box 3 of 4
Information Technology: Databases - Synthonics CD-Rom
Box 3 of 4
Information Technology: Development - Department of Defense Directive 5015.2, "Department of Defense Records Management Program," November 1997
Box 3 of 4
Information Technology: Electronic Records Contracts - Rick Barry
Box 3 of 4
Information Technology: Electronic Records Contracts - Dollar Web Report, Archiving
Box 3 of 4
Information Technology: Electronic Records Contracts - Dollar Web Contract
Box 3 of 4
Information Technology: Development - Electronic Records Program: Archiving Photographs
Box 3 of 4
Information Technology: Development - Electronic Records Program: CHIN
Box 3 of 4
Information Technology: Development - Electronic Records Program: Correspondence, 1996
Box 3 of 4
Information Technology: Development - Electronic Records Program: Funding
Box 3 of 4
Information Technology: Development - Electronic Records Program: EAD
Box 3 of 4
Information Technology: Development - Electronic Records Program: Gartner Group, 1997
Box 3 of 4
Information Technology: Development - Electronic Records Program: General
Box 3 of 4
Information Technology: Development - Electronic Records Program: Internet Policies, National Gallery of Art
Box 3 of 4
Information Technology: Development - Electronic Records Program: MIT Risk Management
Box 3 of 4
Information Technology: Development - Electronic Records Program: Planning, 2001
Box 3 of 4
Information Technology: Development - Electronic Records Program: Project Management Plan, 1996
Box 3 of 4
Information Technology: Development - Electronic Records Program: Rick Barry Study, 1996
Box 3 of 4
Information Technology: Development - Electronic Records Program: SGML
Box 3 of 4
Information Technology: Development - Electronic Records Program: Saffady Workshop - Managing Electronic Records
Box 3 of 4
Information Technology: Electronic Records Contracts - Giguere
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Air & Space Magazine - Back Issue Sales (Brannum)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Air & Space Magazine - Product Sales (Brannum)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: AHHP Collections Management
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Architectural History and Historic Preservation - NMAI Buildings
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Architectural History and Historic Preservation - Time Management
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Blank Forms
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Center for Folklife Programs & Cultural Studies - Folkwise Database (Forney & Strickland)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Center for Folklife Programs & Cultural Studies - Participate Tracking (Forney)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Comptroller - Smithsonian Financial System (Dann)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: Counselor for Community Affairs & Special Projects - Latino Affairs (Scott)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - Archives OMS (766, 844)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - Draft (Current)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - E-mail in Common Situations (All Edits)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - E-mail in Common Situations (Current)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - E-mail Common Questions (Current)
Box 3 of 4
Information Technology: Electronic Records Holdings - Surveys: E-mail Smithsonian Directive - Netiquette
Box 3 of 4
Information Technology: Electronic Records Issues - Digital Imaging, Correspondence
Box 3 of 4
Information Technology: Electronic Records Issues - Digital Imaging, Reference
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: General Information
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: Guidelines - Guidance
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: Guidelines - Policy, Development of
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: Issues - E-mail and Record Keeping
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: Issues - LAN
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: Models - Brochures & Report
Box 3 of 4
Information Technology: Electronic Records Issues - E-mail: Models - E-mail and Records Management Software
Box 3 of 4
Information Technology: Electronic Records Issues - General Electronic Records
Box 3 of 4
Information Technology: Electronic Records Issues - General: IHD-IRM Pool Funds
Box 3 of 4
Information Technology: Electronic Records Issues - General: IRM & Office of Information Technology
Box 4
Box 4 of 4
Information Technology: Electronic Records Issues - General: Models - New York
Box 4 of 4
Information Technology: Electronic Records Issues - General: Technical Services, FY1999
Box 4 of 4
Information Technology: Electronic Records Issues - Graves Report (Office of Information Technology)
Box 4 of 4
Information Technology: Electronic Records Issues - Horton Workshop
Box 4 of 4
Information Technology: Electronic Records Issues - Records Management Applications (RMA)/Electronic Document Management Systems (EDMS) Brochure
Box 4 of 4
Information Technology: Electronic Records Issues - Records Management Applications (RMA): Tower Implementation (2 folders)
Box 4 of 4
Information Technology: Tower Software (2 folders)
Box 4 of 4
Information Technology: Electronic Records Issues - Records Management Applications (RMA): TRIM
Box 4 of 4
Information Technology: Electronic Records Issues - Records Management Applications (RMA): TRIM, User Training Manual
Box 4 of 4
Information Technology: Electronic Records Issues - Records Management Applications (RMA): TRIM Implementation - Task Group (2 folders)
Box 4 of 4
Information Technology: Electronic Records Issues - Web Sites: Analysis of SIA Web Sites for Electronic Records Planning (Tonya Marshall)
Box 4 of 4
Information Technology: Electronic Records Issues - Web Sites: Carnegie Mellon University - Videotape
Box 4 of 4
Information Technology: Electronic Records Issues - Web Sites: Guidelines for Web Sites
Box 4 of 4
Information Technology: Electronic Records Issues - Web Sites: Rachel Ban
Box 4 of 4
Information Technology: Electronic Records Management Projects - Creative Planning Session, July 2001
Box 4 of 4
Information Technology: Electronic Records Issues - Web Sites: Web Guidance - David Lake
Box 4 of 4
Information Technology: Electronic Records SIA Projects - Digital Symposium, October 29, 2001
Box 4 of 4
Information Technology: Electronic Records SIA Projects - National Museum of American History Electronic Records Projects
Box 4 of 4
Information Technology: Web Site Development (SI) - Home Page
Box 4 of 4
Information Technology: Web Site Development (SIA) - Development, General
Box 4 of 4
Information Technology: Web Site Development (SIA) - Development: Millennium
Box 4 of 4
Information Technology: Web Site Development (SIA) - Development: Photo Guide Online
Box 4 of 4
Information Technology: Web Site Development (SIA) - Issues: Archiving Web Sites
Box 4 of 4
Information Technology: Web Site Development (SIA) - Models: Web Addresses
Box 4 of 4
Information Technology: Plans & Planning - Information Technology Baseline
Box 4 of 4
Information Technology: Electronic Records Issues - Workshops: "Educating Archivists and Their Constituencies" - Minnesota Historical Society (2 folders)
Box 4 of 4
Information Technology: Workshops: "Educating Archivists and Their Constituencies Project" - Robert Horton
Box 4 of 4
Information Technology: Electronic Records Issues - Workshops: "Effective Strategies for Managing Electronic Records" - University of Maryland, Timothy A. Slavin
Box 4 of 4
Information Technology: MOU between NARA and SIA for Electronic Records Management E-Government Initiative
Box 4 of 4
Information Technology: SIA Electronic Records Preservation Program, September 2003